Price Expensify for your real team. Collect bills every member you add; Control bills only the members active that month. See both side by side, check whether you qualify for the discounted rate, and find the activity level where Control becomes cheaper.
| Input | Result |
|---|---|
| 25 members on Collect | $125.00 per month, $1,500.00 a year |
| 100 members, 20 active, Control with the card | $180.00 per month against $500.00 on Collect |
| The same team without meeting the 50% card test | $360.00 per month, the $9 rate does not apply |
| 20 active members, pay as you go versus annual | $720.00 per month against $360.00 |
| 10 members on Submit | $0.00 per month |
| $300,000 monthly card spend | $6,000.00 cash back a month at 2% |
| Plan | Price | Charged on | Notes |
|---|---|---|---|
| Submit | $0 | Every member | Receipt scanning, mileage, expense reports, categories and tags, personal card import, chat |
| Collect | $5.00 / member / month | Every unique member added to the workspace | Reimbursements, corporate card management, approvals, travel booking, QuickBooks and Xero |
| Control + Expensify Card | $9.00 / active member / month | Members active that month | Annual billing and card covering at least 50% of settled spend |
| Control without the card | $18.00 / active member / month | Members active that month | Same plan, no card requirement: double the discounted rate |
| Control pay as you go | $36.00 / active member / month | Members active that month | No annual commitment: twice the annual rate again |
| Expensify Card cash back | 1% (2% over $250,000.00/month) | — | On US purchases. Expensify says it can offset up to 50% of your Expensify spend |
| Platform / setup / implementation | $0 | — | Expensify states there are none and that no sales conversation is needed to buy |
Expensify publishes the same structure in GBP (£5 / £14 / £28), EUR (€5 / €16 / €32), AUD (AU$8 / AU$30 / AU$60) and NZD (NZ$9 / NZ$32 / NZ$64). There is no separate Canadian dollar billing currency, so Canadian businesses are billed in USD. This calculator prices in USD only.
The full price matrix is published on Expensify's own AI disclosure page, which lists Collect and Control rates side by side in five currencies and across three billing arrangements. The main pricing page and Expensify's alternatives guide repeat the USD figures. All three agree on $5 for Collect and $9 for discounted Control. What only the AI disclosure page spells out is the condition attached to that $9, and the fact that Collect and Control count people differently.
Almost everyone compares $5 against $9 or $18 and stops there. That comparison is meaningless without asking what each plan counts. Collect invoices every unique member you have added to the workspace, whether or not they filed anything that month. Control invoices only the people who created, submitted, approved, reimbursed or exported a report, the people Expensify calls active members.
So a company with 100 people on the workspace where only 20 file expenses pays $500 a month on Collect and $360 on Control at the discounted $9 rate, or $360 × 2, that is $720, on Control without the card. Turn that around and a workspace where nearly everyone files every month pays $500 on Collect against $1,800 on undiscounted Control. The plan that looks four times more expensive per seat can be four times cheaper overall, depending purely on how much of your workspace actually uses it.
Two conditions catch people out. The $9 rate assumes the Expensify Card settles at least half of that month's spend; miss it and the same seats bill at $18. And the $36 rate is what you pay for the privilege of not committing to a year, exactly double the annual rate, which means a team that is confident it will still be using Expensify in twelve months is paying real money for flexibility.
Collect is $5.00 per member per month. Control is $18.00 per active member on annual billing, $9.00 when the Expensify Card carries at least half of that month's settled spend, and $36.00 on pay as you go. Submit is free. A 25-person workspace on Collect is $125.00 a month or $1,500.00 a year. There are no platform, setup or implementation fees and no sales call is needed to buy.
Expensify counts someone as active in a given month if they created, submitted, approved, reimbursed or exported a report. Collect ignores that distinction and bills every unique member added to the workspace, so anyone you invite costs money whether or not they file anything. This is the single biggest driver of the difference between the two plans, bigger than the per-seat prices themselves.
It depends on how much of your workspace actually files expenses. Because Collect is $5.00 per member and Control without the card is $18.00 per active member, Control costs less until activity passes roughly 28%, below that you are paying for fewer people. With the card rate of $9.00 the threshold rises to about 56%, and on pay as you go at $36.00 Control only wins below roughly 14%. Check the break-even table above with your own numbers.
Only if the Expensify Card accounts for at least 50% of your total settled spend for that month. The pricing page advertises Control as costing “as low as $9” without printing the condition, but Expensify's own published price list states it plainly. If you miss the test you are billed at $18.00 per active member, so the same team costs $360.00 a month instead of $180.00.
For Control, yes, if you are staying: pay as you go costs $36.00 per active member against $18.00 on annual billing, exactly double. Twenty active members would be $720.00 a month instead of $360.00, which is $4,320.00 a year. Expensify also mentions further discounts for annual commitments without publishing the size of them.
Maybe not. The $5.00 Collect rate applies to workspaces first created on or after 1 April 2025. Accounts created before that remain on legacy pricing, which Expensify does not publish. If your workspace predates that date, treat the figure above as an indication rather than a quote.
One percent of US purchases with no minimum, rising to two percent once monthly spend passes $250,000.00. Expensify also says using the card can offset up to 50% of what you pay for Expensify, but it does not publish the offset rule, so this page shows the cash back separately rather than netting it off your bill.